Gift-in-Kind Acceptance Form
For Vehicle Donations to Pierce College Automotive Department
Important Information
This form should be completed AFTER your vehicle donation has been accepted but before the vehicle has been physically donated by the Pierce College Automotive Department.
To complete this form:
- Download and print the Gift-in-Kind Acceptance Form
- Fill out all donor and vehicle information sections
- Have the Department Head/Dean sign the form
- Submit to Foundation staff for acceptance signature
- Include all required documents (see below)
Required Documents for Vehicle Donations:
- Vehicle Certificate of Title (front and back)
- Bill of Sale (if applicable)
- IRS Form 1098-C
- Your SSN or Tax ID (EIN)
- If value > $5,000: IRS Form 8283 signed by qualified appraiser and written appraisal
Questions? Contact us at [email protected] or call (818) 710-4206
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Gift-in-Kind Details & Tax Information
Definition
Gifts-in-kind are gifts of property that are voluntarily transferred by a donor to The Foundation for Pierce College without compensation. These gifts may include equipment, vehicles, materials, supplies, artwork, and other personal property a donor might give to Pierce College for use in its educational programs.
Important: Gifts of services are not considered to be a tax-deductible contribution.
General Guidelines
- •If the item(s) donated will remain in the department's possession, a fixed asset number must be assigned by LAPC Purchasing Department.
- •If the item donated to LAPC is sold, transferred or disposed of within three years from the date of the gift, the department shall notify Purchasing and the Foundation in writing, within one week of the sale, so the Foundation can comply with IRS regulations in reporting such a transaction.
- •The donor and department representative completes the Gift-In-Kind Acceptance Form. The department head or dean shall sign the form where appropriate and send to the Foundation for receipting.
Tax Deduction Guidelines
In-Kind Donations up to $5,000
If the donation is from $500 to $4,999.99, the department representative accepting the gift should inform the donor that an IRS Form 8283 will need to be filed with their tax return to claim the deduction and should advise the donor to contact his/her tax consultant.
In-Kind Donations of $5,000 and Above
If the donation is $5,000 or more, the department representative accepting the gift shall inform the donor that an IRS Form 8283, signed by an authorized appraiser, is required by the IRS and the Foundation, in addition to a copy of the appraisal.
In-Kind Donations of Motor Vehicles, Boats and Airplanes
In addition to the completed Gift-in-Kind Form (including donor's Tax ID Number and/or Social Security Number), please provide the Foundation with:
- A copy of the Vehicle Certificate of Title (front and back)
- A copy of the Bill of Sale
- IRS-authorized appraisal (if value is over $5,000)
- IRS Form 1098-C and IRS Form 8283
When an in-kind gift of a vehicle, boat, or airplane has been received by the department, please inform the Purchasing Department for assignment of a fixed asset number. The department representative shall also purchase and complete a separate process for title transfer (California Department of Motor Vehicles).
IRS Tax Forms & Resources
Need Help? If you need assistance completing this form or have questions, please contact us at [email protected] or call (818) 710-4206